So it’s that time of the year again…yes…it’s time to start planning your year-end party. If you haven’t already heard, there are only 3 months until the start of 2018. Office parties are the talk of November and December conversations with employees either bragging or complaining about the events to come. The anticipation of hearing the theme is often the case in big corporates…but enough beating around the bush, allow us to guide you through a few tips and tricks to make your planning duties effortless.

In the beginning, there was a budget…let’s start here. Knowing your budget is the most common tip that is emphasized throughout all the articles we’ve researched. Yes, you need to know your budget before going any further, even if it means bookmarking our blog and coming back once you have an approved budget in writing. Having an approved budget is the foundation. You can be reassured that a budget doesn’t make or break the success of your event. Now that you have your budget, find out the next important factors. Who, what, when and why?

Find out how many people will need to be catered for and if this is a mix of clients and employees and the purpose (to celebrate the year, a team building exercise or just relaxing time out to socialise). Ask management to give you a preferred date and alternatives. Is it a weekday or weekend event? Will it be on the final day before you close? Let’s take a break and get some advice from an event planning veteran.

Chief Operating Officer at Airborne Experience, Florence O’Connell  says:

“Creating, managing and delivering a successful event involves understanding your client and the objective of the event. Manage expectations and surround yourself with a great team. For me, event planning is like conducting an orchestra, once the music is written and the instruments and performers are in place the conductor can begin and direct the orchestra to the client’s applause.”

Magic doesn’t happen overnight but let these words be your guide. There are a lot of questions you’ll need answered. Here is a form that you can copy and paste or adjust.

Here is a form that you can copy and paste or adjust.

Year-end Event 2017